JSM Airport Services, LLC (a subsidiary of JSM & Associates, LLC), a growing company headquartered in Central Florida, is seeking a professional, skilled Administrative Assistant to become a member of our team at the Phoenix Sky Harbor International Airport (PHX), located in Phoenix, AZ. This full-time, non-exempt position will provide administrative support related to the maintenance contract for the airport Baggage Handling Systems (BHS) and Passenger Boarding Bridges (PBB).

Compensation:

• Competitive Salary
• Paid Weekly

Benefits:

• Full medical benefits after 60 days of employment (health, vision, dental, short term-long term)
• SPTO accrued starting Day 1.
• SPTO is available to use after 6 months of employment
• Expanding company with professional growth potential
• 7 Paid Holidays
• 401K
• Tuition Reimbursement Program
• Company paid Life Insurance

Key Accountabilities:

• Answer customer and team member questions, provide information, and address concerns
• Coordinate/Assist with the badging requirements of/for employees, including necessary badge audits (when requested)
• Coordinate/Assist with the ordering/distribution of parking passes to employees
• Coordinate/Assist with the ordering/distribution of keys to designated employees
• Coordinate/Assist with the onboarding/training of new employees
• Coordinate uniform and equipment orders/returns for new, existing, and exiting employees
• Answer phone calls and call customers and vendors to follow up on appointments and deliveries, as needed
• Compile, maintain, and update designated company records, as needed
• Manage office inventory and work with vendors to ensure necessary supplies of office materials
• Set up appointments, schedule meetings, distribute reports and manage the correspondence between site management staff and various external bodies
• Compile, maintain, and distribute the records of business transactions for the site, as needed
• Operate office equipment including printers, copiers, fax machines, and multi-media instruments
• Assist Site and Corporate Management with bookkeeping, timekeeping, and various other administrative tasks, as needed
• Coordinate personnel and necessary resources to ensure minimum service requirements are maintained, when needed

Basic Requirements:

• Excellent communication and problem-solving skills, including the ability to maintain composure under stress, offering solutions to resolve issues
• Ability to interact professionally with a diverse group of individuals, including executives, managers, and subject matter experts
• Excellent organizational skills, with the ability to manage time effectively to meet deadlines
• Possess the versatility, flexibility, and a willingness to work with constantly changing priorities
• Ability to work independently, as well as a member of various teams

Qualifications:

• Must be able to work as scheduled (this is a 24 hour/day, 7 day/week operation), with the successful candidate typically working Monday through Friday, 8 hours per day. . .and may include holidays, if the holiday falls on a scheduled workday
• Must be able to read, write, speak and understand English
• Computer Skills: Proficiency in Microsoft Office Suite: Outlook, Excel (Level = Intermediate), Word, and Power-Point
• Must be able to undergo a 10-year background check and be able to obtain/maintain security clearance
• Must possess a valid drivers' license (with a clean driving record)

Educational Requirements:

• High School Graduate or General Education Degree (GED), associate degree preferred*

Diversity, Equity, Inclusion & Equal Employment Opportunity at JSM:

At JSM, we recognize that Diversity, Equity, and Inclusion is Good for Business.

Our goal is to attract good job candidates, retain our best employees, and create a more engaged and productive workforce. We want all our team members to feel safe, valued, respected, and involved in their role at JSM. Together, we unite for diversity and inclusion. JSM is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where employees excel based on personal merit, qualifications, experience, ability, and job performance.

JSM Airport Services/JSM & Associates are not accepting unsolicited assistance from search firms for this position - no phone calls or emails will be accepted.